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If you’re an interpreter you need to complete and submit an invoice and timesheet after a hearing.
The information on this page also applies to interpreters for the Immigration & Protection Tribunal.
You should include the following details on your timesheet:
The timesheet must be signed by you and by a court staff member who can verify the details.
A completed and signed timesheet must be attached to your invoice. An incomplete or unsigned timesheet will result in delays in payment being made.
We have templates available that you can use. The template you should select will depend on whether you are GST registered or not, and the frequency with which you invoice the Ministry.
You can change the templates to suit your needs, but you are responsible for making sure that the invoice and timesheet has the required information.
There are five available templates and a completed example of each for your reference.
You can also refer to this guide for more information on all the template fields:
There is no set (prescribed) invoice or timesheet that you must use. You can use your own invoice and timesheet template as long as it contains all required information.
You can claim mileage or other travel expenses (such as the cost of public transport), to get to a court hearing.
If you use a motor vehicle to get to a hearing, 'mileage' can be claimed at the rate specified by Inland Revenue.
From 1 July 2018, the Inland Revenue reimbursement rate drops to variable rates per kilometre for travel over 3500 kilometres for each financial year depending on the type of vehicle.
For your invoices to the Ministry please define the financial year as 1 July to 30 June.
If you are travelling outside of your normal service delivery area, for example Auckland to Kaikohe, you are entitled to charge travel time and be reimbursed for meals up to $50.00
If you have other travel expenses to get to a hearing, there are specific requirements depending on the amount being claimed.
If you’re GST registered (and claiming GST), you must list any travel expenses as GST exclusive and add GST to the subtotal in the invoice.
If you’re not GST registered you must list the full amount spent on travel expenses.
Travel involving flights, accommodation and rental cars (special travel arrangements) are generally arranged by the Ministry of Justice at the booking stage of the process. You need to tell the Ministry of any special travel arrangements when you tell us your availability.
Flights, accommodation and rental car hire will generally not be accepted as part of a claim for travel expenses after a hearing unless prior approval has been received from the CPU.
A completed invoice and timesheet should be emailed to:
You should complete and submit an invoice and timesheet after a hearing.
Payment is made based on your payment terms, however if you have not provided payment terms in most cases payment is made within 10 business days of the Ministry receiving a correctly completed invoice and timesheet.
If you’ve given us a completed invoice and timesheet but you haven’t received payment (remittance advice) after 10 business days, you should call or email us at email@example.com
Make sure you have the following details to tell us:
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